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Convention Services

The Convention Sales Department makes planning a meeting extraordinarily simple, providing assistance from the initial call to the conclusion of the meeting. Let us assist you so the only thing you have to worry about is the agenda.

Save time and money

With one phone call to Visit Jacksonville, you can save hours of valuable time checking for availability for your meeting. Your specific needs will be forwarded to appropriate facilities and you will receive timely and targeted responses.

Neutral party

We offer objective information about meeting and convention facilities in the Jacksonville area and provide an unbiased insight into our destination.
Our staff has the resources available to share hotel information, meeting facility specifics, supplier references as well as suggestions on attractions and special activities. We arrange and conduct personalized site inspections.

Convention Destination Services

Let us assist you with destination services by putting you in contact with the experts; from Destination Management Companies, transportation, entertainment, dining, registration, audio/visual, florists, housing bureaus, to numerous other businesses. Please contact the Sales Department via e-mail at convservice@visitjacksonville.com to learn more about these Visit Jacksonville planning services.

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Promotional Literature and Materials:

Visit Jacksonville Visitors Magazine - This four-color, digest-size magazine is the official publication for visitor information. Covering Jacksonville, the Beaches, St. Augustine and Amelia Island, the magazine provides an overview of area attractions, dining and nightlife options, special events, sports and outdoor activities, how to get there and where to stay. Area maps and contact information for local companies are also included. This complimentary magazine is published twice each year.

Visit Jacksonville Destination Planner - A comprehensive guidebook designed for meeting planners, the Destination Planner will help you navigate Jacksonville by finding companies, services and products to meet your needs. The book provides detailed information on meeting venues, accommodations, attractions, restaurants, outdoor activities and service companies.

Visit Jacksonville Shell Brochure - Tri-fold brochure with photos of Jacksonville on one side and blank on the other. The blank side allows you to personalize the brochure for your needs.

Visit Jacksonville Services Brochure - An eight-panel brochure overview of the Jacksonville area for pre-promotional use.

Visit Jacksonville Door Hangers - "Shhhhh... I'm dreaming of Jacksonville". Door Hangers come in fluorescent, eye-catching colors and placed on attendees' hotel room doors at the meeting preceding your trip to Jacksonville. They are a great reminder for attendees to start making plans to attend the next year's meeting in Jacksonville.

Visit Jacksonville Logo - "Where Florida Begins" - To obtain the Visit Jacksonville logo for use in your promotional materials, contact the Visit Jacksonville Services department at (800) 733-2668 or email your request to convservice@visitjacksonville.com

Visit Jacksonville Promotional Video - A promotional highlight video of the Jacksonville area is available on loan from the Visit Jacksonville Services department.

UDontKnowJax, a social media site: Post pictures, videos and blog about your visit to Jacksonville, plus see what others are doing in our great city, and get the inside scoop from Jacksonville locals. http://www.udontknowjax.com/

ijax.mobi, our mobile site: Find out what to do and where to go while meeting in Jacksonville. Just access ijax.mobi on your mobile phone for the most up-to-date information about events, deals, maps, coupons and Jacksonville's best kept secrets. http://www.ijax.mobi/
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Media Assistance

Contact a convention services team member for media assistance materials, including:

• Jacksonville images
• Local media contact list
• Press release tips, templates and examples
• Jacksonville overview and interesting facts
• Calendar of events
• Welcome letter from Jacksonville Mayor John Peyton

 

Registration Staffing

Registration personnel can assist with pre-convention set-up and on-site registration to get a meeting or event off to a great start. Registrars provide a friendly and informative welcome for attendees.
For help with any of the above please contact the us at (800) 733-2668 or email your request to convservice@visitjacksonville.com.